Policy:

Mississippi State University provides strict policies on inventoried equipment. To remain in compliance with these policies, as well as to maintain an even higher level of property control, INST has instituted guidelines for dealing with inventoried equipment.

Procedure:

• When INST is in receipt of equipment that meets MSU guidelines to be inventoried, an acquisition card will be completed and submitted electronically to Property Control. A hard copy will be kept on file in the Systems Administration Unit. An electronic copy will also be kept on INST Servers.

• All inventoried equipment will be added to the INST inventory system and assigned an internal INST inventory number based on the type of item.

• Property Control provides monthly reports to INST. These reports will serve as the basis for monthly spot checks of the inventory. The Systems Administration Unit will randomly select items each month and ensure that they are accounted for. No item will go more than four months without being inspected.

• A yearly departmental self-audit will be performed at the end of each fiscal year by a member of the Systems Administration Unit, and will be observed by another INST employee.

• Disposal of inventoried items will be handled according to MSU Property Control regulations.

• Portable equipment is subject to INST Policy Sys 3.4 – Equipment Check-Out.